RRS Co-op

The idea behind a cooperative is not just to make profits for the business, but to provide distributions back to your customers/members. RR Co-op takes the headache out of tracking & reporting member contributions and disbursements.

RRS Co-op

Co-ops will have access to the Patronage module, a specialized general ledger, and specialized reports specific to the needs of cooperatives. For co-ops that have retail locations and/or make fuel deliveries, RR Co-op integrates seamlessly with CSMinder and RR Fuel for a full, comprehensive package.

Patronage

Patronage

Co-ops that distribute profits to their members need a tool that can track member contributions, calculate dividend payments, and provide all necessary reports for these tasks. The Patronage module holds and tracks funds entered through Sales Tickets until it is time to make disbursements to patrons. Once distributions have been paid, records can automatically be posted to the General Ledger for seamless reporting. 

Co-op Ledger

Co-op Ledger

The Co-op Ledger is a companion to the General Ledger that offers additional financial reporting options that focus on the unique needs of cooperatives.

Fixed Margins

Fixed Margins

Utilizing margin information, this module creates transactions for the General Ledger for ending inventories for the end of month financials.  Items are either coded as actual, allowing entry of a counted physical inventory, or “fixed” margin. Selecting fixed calculates the ending inventory values and posts them into the General Ledger to calculate profits or margins for commodities. Once established, these fixed margins are only edited on a yearly basis, typically after an annual audit process when actual margins may prove different values to be warranted.

Smart Invoice Conversion

Smart Invoice Conversion

The virtual assistant, Connie, converts and imports your scanned invoices directly into Red River Software’s Accounts Payable – no data entry required. Get alerts when your suppliers’ prices fluctuate.  Click here for more details.

NeXgen Accounting for Petroleum

NeXgen

NeXgen Accounting is the next generation of petroleum accounting, based entirely on Microsoft's .NET architecture and SQL Server Technology.  These systems are scalable from small businesses to enterprise level corporations. 

NeXgen

Since 1980, NeXgen has provided innovative solutions for Petroleum Distributors, Fuel Brokers, Cardlock Operators, Bulk Plants, Propane and Fuel Dealers, Warehouses and Convenience Store businesses.

Dashboards show key business indicators at a glance

Dashboards show key business indicators at a glance

  • A/R Past Due
  • A/R Balances
  • Subsidiary Accounts
  • Checks to Print
  • Vendors to Pay Today
  • Open Order
  • Rack Prices
  • Inventory Levels
Improve Your Daily Workflow

Improve Your Daily Workflow

  • Task Flowchart assists users in their daily activities
    • Multi-user system automates your entire organization
  • Hotlinks on data entry screens allow for quick and easy setup of a new customer, product or location
  • Multiple screens can be open simultaneously
  • Multiple monitors per workstation are supported
  • Easy-Launch buttons on every screen for Microsoft Word, Excel and Calculator
  • Reports can be quickly launched directly from each program, and can be accessed from the global reports menu selection
True FIFO Inventory to manage fuel and warehouse goods

True FIFO Inventory to manage fuel and warehouse goods

  • Average cost inventory valuations reported
  • All taxes, fees and surcharges are tracked automatically
  • Stored Procedures maintain business rules, streamline program operations and ensure secure data handling.
Master Petroleum Accounting

Master Petroleum Accounting

  • Bill of Lading Entry tracks multiple BOLs per load and handles all fees, freight and surcharges automatically
  • Freight Tables allow for precise costing
  • Bill of Lading Adjustment handles "after-the-fact" cost changes easily
  • DTN and Refiner interfaces make costing and e-BOL entry easy
  • Product Transfers handle all taxes, surchanges, fees and schedules automatically
Integrate Cardlock and Fueling Networks

Integrate Cardlock and Fueling Networks

  • Automatically process Cardlock and CFN, Pacific Pride and other fueling network transactions
  • Fuel Tax Schedules are automatically updated based upon fueling transactions
  • Detailed reports, statements and invoices available in multiple formats
  • Polling programs available for GasBoy, GasBoy CFN sries, PetroVend and other cardlock controllers
Manage Business Processes

Manage Business Processes

  • Custom reports and programming available to address specific needs
  • SQL Database means advanced queries can be rapidly executed to find specific information
  • User configurable data screens and menus make staff more productive
  • Event logs within NeXgen track end-user errors and allow support staff to resolve issues quickly
Tap into Advanced Accounting features

Tap into Advanced Accounting features

  • Detailed accounting structure (25 character G/L Accounts), with ID code as a shortcut on all screens to simplify access to all records
  • Credit card, check and deposit reconciliation simplifies accounting paperwork
  • Ability to isolate invoices being disputed so accounting processes can continue while resolution is obtained
  • Recurring journal entries simplify monthly procedures
  • User-defined dropdown fields speed data lookup and entry
Designed to make your life easier

Designed to make your life easier

  • Familiar Microsoft style
  • 10-key data entry to minimize mouse interruptions
  • No Duplicate Entry - Fully integrated design means data is entered once and is carried through the system
  • Print and/or Export Data and Reports to Word, Excel, PDF and XML files

Communicate Electronically

  • Email Quotes, Statements and Invoices directly to customers
  • EFT Customer Accounts
  • Web-based technical support available
  • Version updates available online

Automatic Daily Backups

  • Automatically scheduled local backups
  • Optional redundant cloud backups for off-site disaster recovery
RRS Fuel

RRS Fuel

Monitor, dispatch, track and report incoming and outgoing fuel (including propane) from the terminal to your customer, then electronically file your state reports with ease, saving you both time and money.

Provide exceptional customer service and give your customers access to ther account online, where they can see their order history and make payments.

View and communicate with your fleet and make delivery route adjustments in real time.

RRS Fuel

Automation saves time and reduces the chance of errors in your books. Why enter the same data in more than one spot? RR Fuel intuitively allows you to transfer data from one module to another, without having to renter the same information over and over again.

  • Import prices from DTN
  • Email them to your customer
  • Fill the order 
  • Generate a Bill of Lading
  • Transfer receipts to Inventory, Accounts Payable & Accounts Receivable
  • Submit your state reports

All of these steps can be handled without excessive data entry. Let RR Fuel do the redundant tasks for you so you can spend your time on other aspects of your business.

Transport Pricing

Import fuel prices from DTN and other selected file formats, and email or fax them to your customers. From there, your customers can request an order. When you fill it, the software creates a Bill of Lading for you.

Transport Dispatch

Transport Dispatch

Give your dispatcher some flexibility. Even while your trucks are out making deliveries, the Transport Dispatch module allows your dispatcher to update and/or add stops to the deivery route, edit customer data, create new orders/invoices and update the main office with billing information.  Why wait until the truck is back at the office?

Bill of Lading

The Bill of Lading module is primarily used for bulk delivery or transport loads directly from terminals, and quickly facilitates state fuel tax filing.This program saves you from numerous manual steps by transferring receipts entered in the Bill of Lading to Inventory, Accounts Payable and Accounts Receivable.

EDI Reporting

Easily create an electronic file of receipts, disbursements and taxes due that can be uploaded directly to the state for filing.

Customer Account Access: Online Billing & Statement History

Customer Account Access: Online Billing & Statement History

Save time and get paid faster.  

The Customer Account Access feature will provide your customers the ability to print their balance & detailed history, make payments online, and set up automatic payments using a credit card or bank account. Click here for more details.

Smart Invoice Conversion

Smart Invoice Conversion

The virtual assistant, Connie, converts and imports your scanned invoices directly into Red River Software’s Accounts Payable – no data entry required. Get alerts when your suppliers’ prices fluctuate.  Click here for more details.

C-Store Minder

CSMinder

CS Minder helps convenience store owners and managers be more mindful of their business operations so they can maximize their profits.

CSMinder

Convenience store managers and owners will feel more confident when their business decisions are made based on CS Minder's comprehensive customized reports and insights. Bookeepers will enjoy automated tasks that reduce or eliminate tedious paperwork and duplicate entry, while ensuring accuracy in all calculations across the platform.

Features

  • Manage Multiple Locations or a Single Store
  • Interface with POS Systems
  • Real-time Inventory Control & Pricebook Management
  • Fuel Activity Tracking/Reporting
  • Import electronic Supplier pricing
  • Numerous Reports (customizable)
  • Automated Tobacco Rebates

 

Manage, control and reconcile operations seamlessly from pump to register to back office!

Pricebook

Pricebook

The moment that sales information is pulled into the C-store module from an interfacing POS system, the quantity on hand is updated. Red River's Pricebook allows you to maintain item information quickly and accurately.

Inventory

Inventory

The Inventory module allows you to have complete control over your products.  Track backroom inventory by UPC or PLU. Receive inventory manually by entering packing slips, or automatically through the Supplier Interface, where the quantity on hand, cost and retail prices are updated for you. Change your retail or cost prices for predetermined selection groups within the Pricebook with Mass Price Updating, and confirm changes with complete accuracy through its reports. Run reports of your complete Inventory List, Detail Sales Analysis, Long/Short, Negative Quantity, Critical List, and more. 

Supplier Interface

Supplier Interface

Upload your wholesale vendor or dealer's item information into the Supplier Interface, and the EDI conversion program converts the vendor's file into an invoice within Red River Software's Accounts Payable. Retail pricing can be established by accepting the vendor's suggested retail pricing, using designated prices listed in the file, or it can be controlled completely by the back office.

Pump Reconciliation and Fuel Tracking

Pump Reconciliation and Fuel Tracking

The Pump Reconciliation program works in conjunction with the C-store and Inventory Packages. With Pump Rec, you can take the guess work out of your daily books when reviewing the tank levels each day. Record deliveries, product sold, water content, pump tests and more so that the fuel inventory is updated with the correct quantity on hand each day. In addition to making it simple to track the fuel inventory, various reports can be run over a time frame that give a complete day-to-day breakdown of the activity relating to the fuel pumps.

Back Office Scanner

Back Office Scanner

Scanners help eliminate the largest problem in the convenience store industry - shrinkage. If you currently utilize a Retail Value method of inventory control, you may find that it is unsatisfactory when trying to determine actual quantities missing from inventory. Our inventory system, when combined  with a Point-of-Sale (POS) scanner and hand held scanner, makes it possible to know the exact quantity of each item in your inventory at all times.

POS Interface

POS Interface

The Point-of-Sale Interface gives you the ability to transfer daily sales and POS information directly to Red River Software’s Sales Tickets, C-Store and Pricebook programs. Upload pricing information directly to the POS and easily transfer charged sales by customers to the Accounts Receivable module for statement printing. (This feature may not be available with some POS systems.)

Management Tools

Management Tools

Get easy access to all critical business information at the click of a button, and transfer critical information electronically to the home office for further review. Verify common loss areas to determine if problems exist. Track Information by Location or Groups of Locations. By automating daily books, store personnel will have more time to handle the most important business issue, increasing profit! With integration to a POS system, you can reduce mistakes by accurately recording sales information, credit card and paid out information automatically.

The Management View includes standard business reports, including Daily Sales Reporting, Fuel Inventory Information, and Daily Over-Short Information. Additionally, the Management Tools program tracks Purchases, Paid-Outs, Pool Margins, along with common theft areas such as No Sales, Voids, and Item Corrections; and much, much more…

Margin Health View

Margin Health View

Verify proper inventory levels, quickly see which items are meeting expected profitability, identify loss, and adjust prices to maximize profits.

The new Margin Health View was designed to quickly answer these questions:

  • Do you have a theft problem?
  • Are your sale prices cutting too deeply into your profits?
  • Are you losing money on certain items but don’t know why?
  • Do you have enough, or too much, back stock?

The Margin Health View displays sales and purchase information for each inventory item based on POS Import Sales Price and Receiving entries. You may filter the inventory items by vendor, top/bottom sellers, inventory categories and locations.

Automated Tobacco Rebates

Automated Tobacco Rebates

Retailers can now benefit from automated tobacco rebates from RJ Reynolds, Philip Morris USA, and/or US Smokeless through a Red River Software add-on feature.

Red River Software will setup and sync your Automated Tobacco Rebates Add-on Feature with your POS system.  After the automation is set up initially, you can electronically submit your scan data to the appropriate tobacco vendor in their preferred format and the tobacco vendor will send a rebate check directly to you based on your tobacco sales.  Easy (and recurring) money for your business!

The rebates are yours and yours alone - Red River Software will not take any portion of your rebate, and the Tobacco Rebate Automation feature is yours to use as long as you are a Red River Software customer.  There are no limits to how many rebates you can collect, and you will not be charged based on the number of submissions you make.

Smart Invoice Conversion

Smart Invoice Conversion

The virtual assistant, Connie, converts and imports your scanned invoices directly into Red River Software’s Accounts Payable – no data entry required. Get alerts when your suppliers’ prices fluctuate.  Click here for more details.

Simple Start

For stores that just want the basics

What's Included

  • Upload Prices
  • Download Worksheet
  • Training

Essential Package

The Essential package has everything you need to manage your convenience store(s)

What's Included

  • Daily Books
  • Pricebook
  • Inventory
  • Till/Pump Interface
  • Supplier Interface
  • Pump Reconciliation
  • Scanner Import/Export
  • Management Tools
  • EDI Exchange
  • Till Monitor
  • Training

Optional Add-on Modules

Customize your package based on your needs. Pay only for what you use

Pay Only For What You Use!

  • Accounts Receivable (A/R)
  • Sales Summary
  • Automated Tobacco Rebates (Philip Morris, RJ Reynolds and/or US Smokeless)
  • Collection Letter
  • Fuel Price Summary
  • Deli Inventory
  • Interstore Transfer
  • Real-time Inventory with Scanner
  • Lottery
  • Spoilage
  • Coke/Pepsi
  • Vendor View
  • Accounts Payable (A/P)
  • Rebates (must have A/P)
  • General Ledger (G/L)
  • Payroll